Ever used ChatGPT, gotten one thing nice one time, then a whole mess the subsequent?
It’s a standard story. At some point it nails an e-mail or abstract. The following, it provides you 5 clunky paragraphs that miss the purpose fully.
Medical doctors, enterprise house owners, and busy dad and mom have all run into the identical factor. Some quit after a number of tries. Others maintain tweaking prompts, hoping for higher outcomes, solely to waste extra time enhancing than creating.
That’s the place one easy shift makes all of the distinction.
It’s not a hack or a secret. It’s a primary formulation many now name the ChatGPT Cheatsheet (in all probability began in Reddit?). And this trick simply works.
As soon as you employ it, ChatGPT turns into the assistant you hoped it might be from the beginning. Right here’s how you are able to do it too.
Disclaimer: Whereas these are common recommendations, it is necessary to conduct thorough analysis and due diligence when deciding on AI instruments. We don’t endorse or promote any particular AI instruments talked about right here. This text is for academic and informational functions solely. It isn’t meant to supply authorized, monetary, or scientific recommendation. All the time adjust to HIPAA and institutional insurance policies. For any selections that influence affected person care or funds, seek the advice of a professional skilled.
TL;DR — The Trick That Makes ChatGPT 10x Extra Helpful
Right here’s the cheat code:
Function → Process → Format → Constraints → Instance → High quality Bar
That’s it. You give ChatGPT six components. Who to behave like, what you need, the way it ought to look, what guidelines to observe, a tiny pattern, and the way you’ll decide it.
Try this, and also you’ll begin getting usable drafts straight away. You gained’t need to rewrite the entire thing. You gained’t marvel what went incorrect. And most significantly, you gained’t waste your time.
Why This One Trick Truly Works
Let’s be trustworthy. Most unhealthy AI outputs come from obscure prompts. “Summarize this,” “Write an e-mail,” or “Make this sound higher” normally will get you… one thing bizarre. Like a bland soup of phrases with no salt and method an excessive amount of fluff.
However this immediate recipe turns fuzzy asks into clear directions, so ChatGPT truly is aware of what you need. Which means:
- Much less fluff
- Fewer rewrites
- Clearer tone
- Paste-ready drafts you’ll be able to truly use
How does it work? Let’s break it down.
ChatGPT Step-by-Step Prompting Information
Right here’s the starter template:
Common Template:
Function: [who you want it to act like]
Process: [what you want it to do]
Format: [output type — paragraph, bullets, etc.]
Constraints: [rules — length, tone, style]
Instance: [one line that shows what good looks like]
High quality Bar: [how you’ll judge if it’s usable]
Instance:
Function: writing coach and editor
Process: rewrite to be shorter {and professional}, maintain the unique that means
Format: two variations: (A) 80–120 phrase paragraph, (B) 3–5 bullets
Constraints: clear, concrete verbs; no clichés; U.S. English; No filler
Instance: “Preserve solely what’s important; exchange obscure phrases”
High quality Bar: scan-friendly in 20 seconds; sounds human, not robotic
Immediate-Refiner (while you’re unsure what to ask)
You’re a immediate engineer. I would like [goal]. Ask me 5 exact inquiries to fill Function, Process, Format, Constraints, Instance, High quality Bar. Then draft the ultimate immediate.
1. Function
This tells ChatGPT what “voice” or mindset to make use of.
Keep away from something scientific like “medical author” or “hospital assistant”. It’d by chance result in oversharing. For more information on common guidelines to observe, learn What Medical doctors Ought to By no means Do in ChatGPT.
Stick to safer roles like:
- “skilled writing coach”
- “organizer for staff initiatives”
- “editor serving to enhance LinkedIn bios”
- “well being educator writing for the general public”
- “e-mail assistant serving to busy professionals”
Consider it like selecting a hat for ChatGPT to put on, what sort of helper would you like?
2. Process
Inform it precisely what to do, with a transparent motion phrase. One job per immediate works greatest.
Examples:
- Rewrite
- Summarize
- Create 3 execs and cons
- Convert to guidelines
- Draft a brief thank-you e-mail
Keep away from obscure ones like “discover” or “take into consideration.” Be direct.
3. Format
This tells it what form you need the output in.
Examples:
- 120-word paragraph
- 5 bullets
- 3-column desk [Time | Topic | Outcome]
- One-liner + CTA
- Plain-English Do/Don’t checklist
Bonus: tables are superior for organizing concepts, notes, or agendas.
4. Constraints
Consider these like guardrails. They forestall fluff, maintain the tone tight, and cut back hallucinations.
Examples:
- Elementary studying degree
- <100 phrases
- U.S. English
- No clichés or filler
- No medical phrases or abbreviations
- Keep away from technical jargon
That is the key to creating ChatGPT sound extra human and fewer like a foul textbook.
5. Instance
This half does the heavy lifting in only one line.
Instance:
“Begin with a hook → 3 bullets → one-line CTA”
Or:
“Clear abstract, no jargon. Like a publication blurb”
Fashions are pattern-matchers. In case you present it the sample, it nails the outcome quicker.
6. High quality Bar
That is the ultimate ingredient. How will you know the result’s good?
Examples:
- “Scan-friendly in 20 seconds”
- “No fluff, sounds pure”
- “Prepared to stick right into a publication”
- “Sounds prefer it got here from a human”
- “Embrace 3 sensible subsequent steps”
You possibly can even ask it to self-check:
“Checklist 3 methods this meets the standard bar.”
That’s like giving it a mini QA guidelines constructed proper into the immediate.
3 On a regular basis Prompts You Can Begin Utilizing At present
1. The “Too Lengthy Didn’t Learn” Abstract
Excellent for emails, articles, or assembly notes.
Function: skilled assistant
Process: summarize the next into 5 clear bullets + 1 motion step
Format: bullets solely
Constraints: no filler, plain language, ≤5 bullets
Instance: “Subsequent step: assessment merchandise #3 by Monday”
High quality Bar: clear and decision-ready abstract
2. The 45-Minute Agenda
Flip messy notes into an actual plan.
Function: challenge coordinator
Process: convert these notes right into a 45-minute agenda
Format: desk [Time | Topic | Owner | Outcome]
Constraints: <45 min complete, every merchandise has proprietor/final result
Instance: “10 min | Finances assessment | Chris | Finalize Q3 numbers”
High quality Bar: sensible, time-boxed, and clear
3. The “Make This Clearer” Rewrite
For directions, updates, or explanations.
Function: plain-English author
Process: rewrite the textual content for readability and tone
Format: 1 brief paragraph + 3 Do/Don’t bullets
Constraints: grade 5 studying degree; no jargon
Instance: “Do: end at the moment; Don’t: delay previous Friday”
High quality Bar: straightforward to scan and perceive on a telephone
Unlock the Full Energy of ChatGPT With This Copy-and-Paste Immediate Method!
Obtain the Full ChatGPT Cheat Sheet! Your go-to information to writing higher, quicker prompts in seconds. Whether or not you are crafting emails, social posts, or displays, simply observe the formulation to get outcomes immediately.
Save time. Get readability. Create smarter.
Widespread Questions (Actual Fast)
Q: Why does it nonetheless sound generic generally?
→ Add a 1-line instance in your personal voice, and tighten the constraints.
Q: Can I put a number of duties in a single immediate?
→ Break it up: Define → Draft → Edit → Format. That sequence works wonders.
Q: I don’t know what constraints to make use of.
→ Ask ChatGPT to counsel three for you based mostly in your job. Then decide one and go.
Remaining Ideas
Now, once more, this isn’t about changing into an AI professional.
It’s about saving time. Slicing fluff. Getting readability. And spending much less of your day wrestling with a blinking cursor and extra of it doing issues that truly matter.
So subsequent time you fireplace up ChatGPT, don’t depart it to likelihood. Use the trick. And if it helps, share it with somebody who may use the time again too.
If you wish to be taught extra about AI and different cool AI instruments, be sure to subscribe to our publication! We even have a free AI useful resource web page the place we share the newest ideas, tips, and information that can assist you profit from know-how.
To go deeper, try PIMDCON 2025 — The Doctor Actual Property & Entrepreneurship Convention. You’ll achieve real-world methods from docs who’re efficiently integrating AI and enterprise for large outcomes.
See you once more subsequent time! As all the time, make it occur.
Disclaimer: The data supplied right here relies on out there public information and might not be fully correct or up-to-date. It is beneficial to contact the respective firms/people for detailed data on options, pricing, and availability. This text is for academic and informational functions solely. It isn’t meant to supply authorized, monetary, or scientific recommendation. All the time adjust to HIPAA and institutional insurance policies. For any selections that influence affected person care or funds, seek the advice of a professional skilled.
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Peter Kim, MD is the founding father of Passive Earnings MD, the creator of Passive Actual Property Academy, and provides weekly schooling by his Monday podcast, the Passive Earnings MD Podcast. Be a part of our neighborhood on the Passive Earnings Doc Fb Group.
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